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Office Solutions & News for Enterprises

4 Routine Maintenance Steps for Your Copier

Posted by William Albaugh on Aug 3, 2017 9:13:00 AM

4 Routine Maintenance Steps for Your Copier.jpg

Your copier is an appliance, just like a refrigerator or an air conditioner.

It needs routine maintenance to perform at its best, and some of that maintenance you can do yourself. Of course, working with a copy company known for great service is a good way to ensure all the complicated maintenance will be taken care of in a timely manner, too.

What can you be doing regularly to keep your copier in tip-top shape? Here are four steps to take to keep your copy machine running smoothly.

  1. Clean the Glass
    You know to keep moisture away from the glass surface of the copier including coffee, water, and White-Out. It’s just important to keep the glass free of microscopic abrasives and dust build-up, and it’s easy to do. A non-abrasive rag slightly dampened with glass cleaner should do the trick – just be sure to spray the cleaner onto the rag, not directly on the glass.

  2. Remove Dust
    Dust is the enemy of a functional copier. Copier machines are often located in areas without great ventilation (i.e. the spots no one wants to work in!) so dust tends to accumulate on them at a rapid pace. You can use a dry paintbrush to wipe away dust in all the crevices you can reach, including around the ink cartridge. A dry dust rag will suffice for the larger portions of the machine. If your ink cartridge is particularly gunky, use a cotton swab dabbed in water to gently clear away dust and debris from the cartridge head.

  3. Replace the Toner
    If you make a ton of copies, you probably change your toner cartridge pretty regularly. If you don’t, you might need to switch out your toner even before it runs out of ink. Why? Because old toner can coagulate when exposed to air, so old ink on the cartridge head will eventually become dry or sticky. If you can visibly see signs of age on a cartridge, it’s time to install a new one. If replacing the toner feels like quite the chore, consider switching to a Xerox brand copier – they’re designed to avoid air exposure to the toner and you’ll be changing your toner far less often than you would otherwise.

  4. Use Better Paper
    You may not think of choosing the right paper as a maintenance requirement, but it is. The higher-quality paper you use, the less likely it is to produce machine-clogging dust and debris when processed. Be sure the paper that goes into the copier is dry and hasn’t been exposed to any moisture. Also check the paper tray periodically to ensure the paper is loaded correctly; this can head off potential paper jams before they happen.


How is your copier maintenance plan working for you?
If you need better options for servicing your copier, contact your friends at USA Copiers. We specialize in saving you money and making copy maintenance less of a hassle.

Topics: Tips and Tricks, Maintenance